Tracking time is essential for keeping projects on track and boosting productivity. The project management tool monday.com offers simple time-tracking features that help teams log hours, monitor time usage, and make better use of resources.

In this guide, we’ll walk through monday.com’s time tracking tools—the Time Tracking Column, Time Tracking Widget, and Workload View—as well as its integrations and reporting options. By the end, you’ll know how to use these tools to keep projects running smoothly and make the most of your team’s time.

monday.com’s time tracking features are designed to help teams easily monitor the time spent on tasks, giving a clear view of project progress and resource use. With flexible tools that fit various work styles, monday.com makes it simple to start tracking time, whether you’re managing individual assignments or complex projects.

Overview of Time Tracking on monday.com

The platform’s main time-tracking features include:

• The Time Tracking Column: Track hours directly on specific tasks, making it easy to see exactly how long each one takes.
• Time Tracking Widget: View an aggregated summary of time across multiple boards, giving insights into team performance and time allocation.
• Workload View: Visualize who’s working on what and for how long, helping balance workloads and prevent burnout.

These tools make tracking time straightforward and adaptable, giving project leaders and team members the information they need to stay organized, manage workloads, and meet deadlines. In the next sections, we’ll look at each feature in detail and how it can help you manage time more effectively on monday.com.

The Time Tracking Column

The Time Tracking Column is the core feature of monday.com’s time-tracking capabilities. It provides an easy way for teams to log hours spent on each task, offering visibility into exactly how time is allocated. By simply adding this column to any board, teams can record time directly on individual tasks, making it a central tool for tracking hours and improving time management across projects.

How to Use the Time Tracking Column

Using the Time Tracking Column is straightforward and intuitive. Here’s a step-by-step guide to get started:

1. Add the Time Tracking Column: Navigate to your board, click on “+ Add Column,” and select “Time Tracking” to add it.
2. Start Tracking Time: When you begin working on a task, click the play button in the Time Tracking Column. This starts the timer and begins logging your work hours.
3. Pause or Stop the Timer: If you need to take a break or finish the task, simply click the stop or pause button to log the current time. You can resume later if you return to the task.
4. View Logged Hours: monday.com automatically records each time entry, allowing you to see a cumulative total for every task.

Learn more detail about time tracking column here

Manual Time Entry for Flexibility

The Time Tracking Column also offers a manual entry option, allowing users to enter time manually if they forget to use the timer or need to record hours after the fact. This flexibility is valuable for tasks that may be logged outside the platform, such as meetings, brainstorming sessions, or phone calls.

To manually log time:

1. Click on the Time Tracking Column for the task.
2. Choose “Add Time” and enter the hours and minutes spent.
3. Save the entry, and it will be added to the total time for that task.

Having the ability to log time manually is a lifesaver for our remote team,” says Sarah, a project manager. “It helps us ensure that every minute is accounted for, even when we don’t have the timer running.”

Benefits of the Time Tracking Column

The Time Tracking Column offers several advantages that can improve efficiency and accuracy for teams:

• Transparency and Accountability: It allows team members to track exactly how long each task takes, creating a clear record of work done. This is helpful for individual accountability and providing transparency to clients.
• Accurate Project Estimates: By understanding how long tasks actually take, managers can make more accurate project estimates, better allocate resources, and plan for future projects.
• Easy Tracking for Individuals: The column helps individuals stay focused and organized, making time tracking an easy part of their workflow.
• Billing and Reporting: For teams working with clients, it simplifies billing by providing an accurate record of hours spent on each task.

The Time Tracking Column is more than just a timer—it’s a powerful tool for tracking time, improving productivity, and providing insights that help teams manage projects effectively.

Time Tracking Widget

The Time Tracking Widget in monday.com is a powerful feature that provides a consolidated view of time spent across multiple tasks and projects. The widget gathers data from individual Time Tracking Columns on various boards, offering a high-level overview of time allocation. This makes it a valuable tool for resource management, reporting, and decision-making.

How to Use the Time Tracking Widget

Here’s how to set up and make the most of the Time Tracking Widget:

1. Add the Widget to Your Dashboard: Go to your dashboard, click on “+ Add Widget,” and select the “Time Tracking” widget. You can customize it to display time data from specific boards or tasks.
2. Choose Boards to Track: Select the boards you want to monitor. The widget will pull data from all Time Tracking Columns on these boards, giving you a comprehensive view of logged hours.
3. Customize Your View: Adjust the widget settings to see the time logged by each team member, project, or task. You can also set timeframes to focus on a specific period, such as a week, month, or project phase.

Learn more detail about Time Tracking Widget here

Benefits for Resource Management and Reporting

The Time Tracking Widget simplifies time management at a higher level, offering insights that help teams. Key benefits include:

• Centralized Time Overview: It brings together time tracking data from multiple tasks and boards, providing an overview of total time spent across projects.
• Improved Resource Allocation: Managers can balance workloads, assign resources to priority areas, and prevent overburdening team members.
• Productivity Insights: Regular reviews of the widget help teams spot time-draining tasks or projects.

Example

Let’s say a marketing team is working on several campaigns at once. Using the Time Tracking Widget, the team leader can quickly see how much time each campaign is taking. If they notice that the social media campaign is consuming more hours than expected, they might decide to reallocate resources or adjust deadlines.

The Time Tracking Widget has been a game-changer for us,” says John, a project manager. “Instead of looking at each task individually, I can now see the big picture and make adjustments quickly. It’s saved us hours every week.”

The Time Tracking Widget turns data into actionable insights, allowing teams to stay informed about their time use, adjust resources as needed, and ultimately keep projects on schedule. It’s a valuable tool for managers and teams looking to optimize time and boost productivity.

Workload View for Resource Management

The Workload View on monday.com provides a visual representation of each team member’s tasks and timelines, helping managers balance workloads and prevent team burnout. It shows how work is distributed across the team, helping project leaders allocate tasks effectively and ensuring everyone maintains a balanced workload.

How to Use the Workload View

Setting up and navigating the Workload View is simple and provides valuable insights for resource management:

1. Add the Workload View to Your Board: Go to your board, click “+ Add View,” and select “Workload.” You can set it to display team members and tasks based on specific boards or timelines.
2. Assign Tasks and Deadlines: For accurate insights, make sure each task has an assigned owner and a defined timeline. The Workload View will display tasks based on the time each person is expected to spend on them.
3. Review and Adjust Workloads: The view uses color-coding to show workload levels. Tasks are shown by day or week, allowing managers to see if someone has too many tasks or too few and adjust as needed.

Benefits of the Workload View for Time and Resource Management

The Workload View provides several benefits, especially when managing multiple projects or a larger team:

• Balanced Workloads: Managers can spot if team members are overloaded or underloaded, adjusting assignments to boost productivity and prevent burnout.
• Enhanced Planning: Visualizing task distribution helps managers prepare for deadlines, ensuring resources are available.
• Improved Efficiency: A clear view of workloads helps teams prevent bottlenecks, reduce delays, and keep projects on track.

Example

Imagine a software development team working on several projects at once. The team lead can see that one developer has a heavier workload in the upcoming sprint. This view allows the lead to reassign tasks, ensuring both team members have a balanced load.

The Workload View has transformed how we manage our team’s time,” says Maria, a team leader. “It’s easy to see when someone has too much on their plate, so we can shift tasks before it becomes an issue. It keeps us productive and our projects on schedule.”

The Workload View is an essential tool for resource management on monday.com. It enables teams to work efficiently, avoid burnout, and deliver projects on time.

Balance Workload on monday.com

monday.com Time Tracking Using TeamBoard

Planned Time on TeamBoard

The Planned Time feature in TeamBoard allows managers to schedule work for each team member, providing a clear overview of what’s expected from everyone. This planned time is essential for understanding if each team member’s workload is balanced or if adjustments are needed. Managers can compare planned hours against each person’s capacity, helping prevent overloading or underutilization.

Visuals: Timelogs on TeamBoard

The Timelogs and Timesheets feature records the actual hours team members spend on tasks. Unlike Planned Time, which estimates expected hours, Timelogs capture the real time spent working. Team members update these logs as they work, providing an accurate account of time use across tasks. This data is essential for tracking progress, analyzing productivity, and refining future time estimates.

How to Log Work – Three Simple Ways

TeamBoard offers quick, flexible logging options, letting team members choose what works best for them.

Method 1: Log Work from the Schedule Board

The first way to log time is through the Schedule Board, which provides a calendar-style view of tasks.

1. Right-click the item on the Schedule Board.
2. Select “Log Work” from the menu.
3. A dialog box will appear; simply enter the actual hours spent in the Time Spent field.

This method is ideal for users who prefer logging time while looking at their schedules.

Method 2: Log Work on the Item Page

The second method is to log time directly on the Item Page, where you can view individual task details.

1. Click the plus (+) icon to add a new view.
2. Select “TeamBoard” from the options.
3. Click “Add Worklog” to start recording your hours.

This approach is useful when you want to log work while viewing the specifics of the task.

Method 3: Log Work from the Time Tracking Board

The third way is through the dedicated Time Tracking Board for a focused view on time management.

1. Click the plus (+) button on the Time Tracking Board.
2. Fill out the work log details in the dialog box.
3. Once logged, you can easily review or manage your time entries.

To review, click on the total hours number for a complete list of your work logs. Here, you can update, delete, or add more logs as necessary.

Note for Admins: If you’re an admin, you can switch to “Team View” to check and manage work logs for specific team members. You can even log time on behalf of other team members if needed.

Timesheet Approvals

For teams that require timesheet approvals, TeamBoard supports a Timesheet Approval feature. Managers or team leads can review and approve submitted timesheets, ensuring accuracy and completeness before finalizing them. This approval process provides an added layer of accountability and helps maintain accurate time records for each project.

TeamBoard’s features make time logging easy, helping teams keep accurate records, gain insights, and stay on track.

Why monday.com Time Tracking with TeamBoard is a Game-Changer

monday.com and TeamBoard give teams all they need to log hours and manage projects well.

From basic tools like the Time Tracking Column and Workload View to advanced features like TeamBoard’s Planned Time and Timelogs, monday.com offers a complete time-tracking solution. These tools let managers and team members see where time is spent, adjust workloads, and keep projects moving forward.

Integrations and automations streamline time logging, while TeamBoard adds flexibility with Gantt charts, planning, and reporting. Using these tools, teams can stay organized, maintain accurate records, and make better plans for future projects.

Time tracking is more than logging hours; it helps teams understand their work, boost efficiency, and achieve success. With monday.com and TeamBoard, you have all the tools needed to manage time, stay accountable, and reach your project goals.

Final Tip: Start with monday.com’s basic time-tracking tools and explore TeamBoard’s features as your team’s needs grow. It’s an easy way to get the most out of your time-tracking efforts.

Conclusion

monday.com’s time-tracking tools, combined with TeamBoard, make managing time easy and effective. Together, they help teams log hours, balance workloads, and improve project planning. They also provide a clear view of where time is spent.

These tools enable teams to track time consistently, analyze data, and make adjustments as needed. This leads to better timelines, smarter resource use, and increased productivity. With monday.com and TeamBoard, teams have everything needed to work efficiently, meet goals, and complete projects successfully.